ASSUMPTION CITY COUNCIL MEETING
Wednesday, April 7, 2021
Meeting called to order at 7:00 p.m. at the Bromwell Lodge by Mayor Roger Cox who led the Pledge of Allegiance.
Roll call was answered by Aldermen Sue Burgess, Barb Coughlin, Derek Page, Selena Reed, Kandy Smith and Melody Stuart. Also present were Mayor Roger Cox, Attorney Jordan Klein, Treasurer Debbie Damery and City Clerk Janet Waller.
Present in the audience Dana Owens, Mark Bingham from Chastain and Associates, Jack Duncan, Joe Cochran, Ricky Bradshaw, Felicia Simmons, Daniel Sheehan from Swift Current Energy, Joe Mink, Jody Mink, Taylor Vidmar from the Golden Prairie News, Julie Holthaus, Bob Bantner and Officer Zeitler.
Council Member Stuart, seconded by Council Member Coughlin, made a motion to approve the minutes of the March 3, 2021 Council Meeting. Motion carried with Alderman Stuart, Smith, Reed, Page, Coughlin and Burgess voting aye and 0 nays.
Council Member Page, seconded by Council Member Stuart, made a motion to approve payment of bills as they appear on Warrant Sheets. Motion carried with Alderman Coughlin, Smith, Reed, Burgess, Page and Stuart voting aye and 0 nays.
Treasurer’s Report:
No report given.
Mayor’s Comments:
Mayor Cox would like another meeting with the Drainage District.
City Attorney:
The attorney will go over things as on the agenda.
Under New Business:
Daniel Sheehan from Swift Current Energy for Black Diamond Solar Farm will be putting in a Solar Farm and asked the city for support since the City is part of the Enterprise Zone. A solar farm will begin construction on the north side of Rt 104 starting late this year.
The Christian County Mitigation Plan was discussed. The resolution will be used to apply for a county wide grant to help get emergency equipment such as a tornado siren. Council Member Page, seconded by Council Member Stuart made a motion to approve Resolution 2021-3 for the Christian County Mitigation Plan. Alderman Smith, Reed, Stuart, Burgess, Page and Coughlin voting aye and 0 nays.
Mayor Cox would like a flag and a holder for the Bromwell Lodge. The council discussed if the Bromwell Lodge currently has a flag. Council Member Page, seconded by Council Member Coughlin, made a motion to approve the purchase of a flag for the Bromwell Lodge. Alderman Page, Burgess, Coughlin, Reed, Stuart and Smith voting aye and 0 nays.
The well lease is paid yearly and the cost is $2,200.00. Council Member Burgess, seconded by Council Member Stuart, made a motion to approve payment of the well lease for $2,200. Alderman Reed, Page, Stuart, Coughlin, Smith and Burgess voting aye and 0 nays.
The council discussed on whether to use the remaining amount of $6,275.00 in the Vansyckle Donation in the general fund for payment of demolition of 315 N St John that cost $6,400.00. It was discussed that the family in charge does not want the money used to pay for demolition of houses. Council Member Page, seconded by Council Member Stuart, made a motion to
approve for payment of the demolition of 315 N St John using the Vanscyckle donation in the general fund. Alderman Page, Stuart, Coughlin, Reed and Smith voting aye and Burgess voting nay.
The City will need to purchase rock with the cost not to exceed $6,000 for oiling and rocking. Council Member Smith, seconded by Council Member Reed, made a motion to approve not to exceed $6,000 for rock. Alderman Burgess, Coughlin, Page, Stuart, Reed and Smith voting aye and 0 nays.
Mark Bingham from Chastain and Associates gave an explanation regarding the Jurisdictional Transfer paperwork. Council Member Page, seconded by Council Member Burgess, made a motion to approve the Jurisdictional Transfer paperwork. Alderman Stuart, Page, Burgess, Reed, Coughlin and Smith voting aye and 0 nays.
The Sanitary Sewer disbursement is $100,622.76 with $91,770.93 going to Petersburg Plumbing and $8,851.83 for engineering. Council Member Stuart, seconded by Council Member Burgess, made a motion to approve payment of the Sanitary Sewer Disbursement of $91,770.93 to Petersburg Plumbing, $8,851.83 for Engineering for a total of $100,622.76 for the entire disbursement. Alderman Coughlin, Page, Reed, Smith, Stuart and Burgess voting aye and 0 nays.
The Water Disbursement is $12,754.80 to Burdick Plumbing & Heating for non-lead, $50,820.30 to Burdick Plumbing & Heating for lead, $609.07 for Engineering for non-lead, $236.86 for Engineering for lead, $13,363.87 non lead total and $51,057.16 lead. The total together is $64,421.03. Council Member Stuart, seconded by Council Member Page, made a motion to approve the listed disbursement total $64,421.03. Alderman Reed, Stuart, Coughlin, Burgess, Smith and Page voting aye and 0 nays.
The following change orders were needed for the Sanitary Sewer Project.
$4,899.00 – 8 inch sewer change order
$1,229.60 – driveway pavement change order
$9005.12 – field tile repair change order
$11,476.83 – 6 inch line Samuel & Kemmerer – change order
$28,740.00 – Directional boring Dollar General
$55,350.55 - Total
Council Member Stuart, seconded by Council Member Page, made a motion to approve the change orders listed for a total $55,350.55. Alderman Coughlin, Smith, Reed, Burgess, Page and Stuart voting aye and 0 nays.
The council discussed the cost of the topsoil for the football field and it would be approximately $10,000. It was noted the City does not need to be spending money with the cost of the Sewer and Water Projects. The condition of the football field was discussed and after a lengthy discussion about possibly purchasing new top soil the council agreed to table it.
The mayor asked the council to approve payment of an appraisal for land. Council Member Stuart, seconded by Council Member Coughlin, made a motion to approve the payment of $1,200 for the payment of an appraisal for land. Alderman Page, Burgess, Coughlin, Reed, Stuart and Smith voting aye and 0 nays.
A water valve was purchased for an emergency fix. The cost was $2,900.00. Council Member Coughlin, seconded by Council Member Stuart, made a motion to approve payment of $2,900 for the cost of the water valve. Alderman Smith, Stuart, Burgess, Page, Coughlin and Reed voting aye and 0 nays.
An auto-switch for the Chlorine Room was purchased. The cost was $1,400. Council Member Burgess, seconded by Council Member Coughlin, made a motion to approve payment of the auto-switch cost of $1,400. Alderman Reed, Page, Stuart, Coughlin, Smith and Burgess voting aye and 0 nays.
The door at the water plant was destroyed in the wind. A new water door with a press bar cost $419.95 and the labor to install the door was $240.00. The door was already installed.
Council Member Burgess, seconded by Council Member Stuart, made a motion to approve the payment for the cost of the door with the press bar for $419.95 and the payment for installation of the door for $240.00. Alderman Coughlin, Smith, Reed, Burgess, Page and Stuart voting aye and 0 nays.
Mark Bingham discussed the increased cost of the Larochelle Project. The cost have increased since Covid. The council discussed the Sarah Street project and possibly using the money from the Sarah Street sidewalk project to pay for the increase of the Larochelle Project. Council Member Page, seconded by Council Member Burgess, made a motion to rescind the Sarah Street Sidewalk project with DCEO at this time and to request to move the money to the Larochelle Project. Alderman Burgess, Smith, Stuart, Page, Reed and Coughlin voting aye and 0 nays.
An application was received for the Façade grant program. The council would like to hold off on the application until the applicant completes the TIF agreement that was previously approved.
A TIF application was received from the library. The proposal was presented from Moran and Associates. Council Member Burgess, seconded by Council Member Reed, made a motion to approve the TIF application with the recommendation of 100% reimbursement of the request. Alderman Stuart, Smith, Reed, Page, Coughlin and Burgess voting aye and 0 nays.
The agreement with the Attorney General for the nitrate violation fine was presented. Council Member Stuart, seconded by Council Member Coughlin, made a motion to approve the agreement for the nitrate fine with the Attorney General. Alderman Reed, Page, Stuart, Coughlin, Smith and Burgess voting aye and 0 nays.
An update on the Sanitary Sewer Phase 1 update was given. The roads will start being repaired after the asphalt companies start back up this year. Landscaping will also be starting up soon. The Consolidated Communications splice is tentatively scheduled for April 13th.
A Water System Improvements update was given. Shop drawings for the nitrates are expected to be approved in the near future. The lead service lines are being replaced.
The Water System Improvements for the Water Plant was turned in. The City needs to look for additional funding. The project is shovel ready.
Council Member Page, seconded by Council Member Stuart, made a motion to go into executive session at 8:26 pm for potential litigation and land. Alderman Burgess, Smith, Stuart, Page, Reed and Coughlin voting aye and 0 nays.
Council Member Burgess, seconded by Council Member Coughlin, made a motion to go into regular council meeting at 8:52 pm. Alderman Page, Burgess, Stuart, Coughlin, Smith and Reed voting aye and 0 nays.
No action taken.
Mayor Cox lectured the council before the meeting was adjourned.
Public Comments:
The council meeting adjourned at 9:12 pm.
__________________
Janet Waller City Clerk
Council Member Burgess, seconded by Council Member Cochran, made a motion to approve the City Council Minutes of April 7, 2021. Alderman Coughlin, Page, Reed, Stuart, Burgess and Cochran voting aye and 0 nays.
Wednesday, April 7, 2021
Meeting called to order at 7:00 p.m. at the Bromwell Lodge by Mayor Roger Cox who led the Pledge of Allegiance.
Roll call was answered by Aldermen Sue Burgess, Barb Coughlin, Derek Page, Selena Reed, Kandy Smith and Melody Stuart. Also present were Mayor Roger Cox, Attorney Jordan Klein, Treasurer Debbie Damery and City Clerk Janet Waller.
Present in the audience Dana Owens, Mark Bingham from Chastain and Associates, Jack Duncan, Joe Cochran, Ricky Bradshaw, Felicia Simmons, Daniel Sheehan from Swift Current Energy, Joe Mink, Jody Mink, Taylor Vidmar from the Golden Prairie News, Julie Holthaus, Bob Bantner and Officer Zeitler.
Council Member Stuart, seconded by Council Member Coughlin, made a motion to approve the minutes of the March 3, 2021 Council Meeting. Motion carried with Alderman Stuart, Smith, Reed, Page, Coughlin and Burgess voting aye and 0 nays.
Council Member Page, seconded by Council Member Stuart, made a motion to approve payment of bills as they appear on Warrant Sheets. Motion carried with Alderman Coughlin, Smith, Reed, Burgess, Page and Stuart voting aye and 0 nays.
Treasurer’s Report:
No report given.
Mayor’s Comments:
Mayor Cox would like another meeting with the Drainage District.
City Attorney:
The attorney will go over things as on the agenda.
Under New Business:
Daniel Sheehan from Swift Current Energy for Black Diamond Solar Farm will be putting in a Solar Farm and asked the city for support since the City is part of the Enterprise Zone. A solar farm will begin construction on the north side of Rt 104 starting late this year.
The Christian County Mitigation Plan was discussed. The resolution will be used to apply for a county wide grant to help get emergency equipment such as a tornado siren. Council Member Page, seconded by Council Member Stuart made a motion to approve Resolution 2021-3 for the Christian County Mitigation Plan. Alderman Smith, Reed, Stuart, Burgess, Page and Coughlin voting aye and 0 nays.
Mayor Cox would like a flag and a holder for the Bromwell Lodge. The council discussed if the Bromwell Lodge currently has a flag. Council Member Page, seconded by Council Member Coughlin, made a motion to approve the purchase of a flag for the Bromwell Lodge. Alderman Page, Burgess, Coughlin, Reed, Stuart and Smith voting aye and 0 nays.
The well lease is paid yearly and the cost is $2,200.00. Council Member Burgess, seconded by Council Member Stuart, made a motion to approve payment of the well lease for $2,200. Alderman Reed, Page, Stuart, Coughlin, Smith and Burgess voting aye and 0 nays.
The council discussed on whether to use the remaining amount of $6,275.00 in the Vansyckle Donation in the general fund for payment of demolition of 315 N St John that cost $6,400.00. It was discussed that the family in charge does not want the money used to pay for demolition of houses. Council Member Page, seconded by Council Member Stuart, made a motion to
approve for payment of the demolition of 315 N St John using the Vanscyckle donation in the general fund. Alderman Page, Stuart, Coughlin, Reed and Smith voting aye and Burgess voting nay.
The City will need to purchase rock with the cost not to exceed $6,000 for oiling and rocking. Council Member Smith, seconded by Council Member Reed, made a motion to approve not to exceed $6,000 for rock. Alderman Burgess, Coughlin, Page, Stuart, Reed and Smith voting aye and 0 nays.
Mark Bingham from Chastain and Associates gave an explanation regarding the Jurisdictional Transfer paperwork. Council Member Page, seconded by Council Member Burgess, made a motion to approve the Jurisdictional Transfer paperwork. Alderman Stuart, Page, Burgess, Reed, Coughlin and Smith voting aye and 0 nays.
The Sanitary Sewer disbursement is $100,622.76 with $91,770.93 going to Petersburg Plumbing and $8,851.83 for engineering. Council Member Stuart, seconded by Council Member Burgess, made a motion to approve payment of the Sanitary Sewer Disbursement of $91,770.93 to Petersburg Plumbing, $8,851.83 for Engineering for a total of $100,622.76 for the entire disbursement. Alderman Coughlin, Page, Reed, Smith, Stuart and Burgess voting aye and 0 nays.
The Water Disbursement is $12,754.80 to Burdick Plumbing & Heating for non-lead, $50,820.30 to Burdick Plumbing & Heating for lead, $609.07 for Engineering for non-lead, $236.86 for Engineering for lead, $13,363.87 non lead total and $51,057.16 lead. The total together is $64,421.03. Council Member Stuart, seconded by Council Member Page, made a motion to approve the listed disbursement total $64,421.03. Alderman Reed, Stuart, Coughlin, Burgess, Smith and Page voting aye and 0 nays.
The following change orders were needed for the Sanitary Sewer Project.
$4,899.00 – 8 inch sewer change order
$1,229.60 – driveway pavement change order
$9005.12 – field tile repair change order
$11,476.83 – 6 inch line Samuel & Kemmerer – change order
$28,740.00 – Directional boring Dollar General
$55,350.55 - Total
Council Member Stuart, seconded by Council Member Page, made a motion to approve the change orders listed for a total $55,350.55. Alderman Coughlin, Smith, Reed, Burgess, Page and Stuart voting aye and 0 nays.
The council discussed the cost of the topsoil for the football field and it would be approximately $10,000. It was noted the City does not need to be spending money with the cost of the Sewer and Water Projects. The condition of the football field was discussed and after a lengthy discussion about possibly purchasing new top soil the council agreed to table it.
The mayor asked the council to approve payment of an appraisal for land. Council Member Stuart, seconded by Council Member Coughlin, made a motion to approve the payment of $1,200 for the payment of an appraisal for land. Alderman Page, Burgess, Coughlin, Reed, Stuart and Smith voting aye and 0 nays.
A water valve was purchased for an emergency fix. The cost was $2,900.00. Council Member Coughlin, seconded by Council Member Stuart, made a motion to approve payment of $2,900 for the cost of the water valve. Alderman Smith, Stuart, Burgess, Page, Coughlin and Reed voting aye and 0 nays.
An auto-switch for the Chlorine Room was purchased. The cost was $1,400. Council Member Burgess, seconded by Council Member Coughlin, made a motion to approve payment of the auto-switch cost of $1,400. Alderman Reed, Page, Stuart, Coughlin, Smith and Burgess voting aye and 0 nays.
The door at the water plant was destroyed in the wind. A new water door with a press bar cost $419.95 and the labor to install the door was $240.00. The door was already installed.
Council Member Burgess, seconded by Council Member Stuart, made a motion to approve the payment for the cost of the door with the press bar for $419.95 and the payment for installation of the door for $240.00. Alderman Coughlin, Smith, Reed, Burgess, Page and Stuart voting aye and 0 nays.
Mark Bingham discussed the increased cost of the Larochelle Project. The cost have increased since Covid. The council discussed the Sarah Street project and possibly using the money from the Sarah Street sidewalk project to pay for the increase of the Larochelle Project. Council Member Page, seconded by Council Member Burgess, made a motion to rescind the Sarah Street Sidewalk project with DCEO at this time and to request to move the money to the Larochelle Project. Alderman Burgess, Smith, Stuart, Page, Reed and Coughlin voting aye and 0 nays.
An application was received for the Façade grant program. The council would like to hold off on the application until the applicant completes the TIF agreement that was previously approved.
A TIF application was received from the library. The proposal was presented from Moran and Associates. Council Member Burgess, seconded by Council Member Reed, made a motion to approve the TIF application with the recommendation of 100% reimbursement of the request. Alderman Stuart, Smith, Reed, Page, Coughlin and Burgess voting aye and 0 nays.
The agreement with the Attorney General for the nitrate violation fine was presented. Council Member Stuart, seconded by Council Member Coughlin, made a motion to approve the agreement for the nitrate fine with the Attorney General. Alderman Reed, Page, Stuart, Coughlin, Smith and Burgess voting aye and 0 nays.
An update on the Sanitary Sewer Phase 1 update was given. The roads will start being repaired after the asphalt companies start back up this year. Landscaping will also be starting up soon. The Consolidated Communications splice is tentatively scheduled for April 13th.
A Water System Improvements update was given. Shop drawings for the nitrates are expected to be approved in the near future. The lead service lines are being replaced.
The Water System Improvements for the Water Plant was turned in. The City needs to look for additional funding. The project is shovel ready.
Council Member Page, seconded by Council Member Stuart, made a motion to go into executive session at 8:26 pm for potential litigation and land. Alderman Burgess, Smith, Stuart, Page, Reed and Coughlin voting aye and 0 nays.
Council Member Burgess, seconded by Council Member Coughlin, made a motion to go into regular council meeting at 8:52 pm. Alderman Page, Burgess, Stuart, Coughlin, Smith and Reed voting aye and 0 nays.
No action taken.
Mayor Cox lectured the council before the meeting was adjourned.
Public Comments:
The council meeting adjourned at 9:12 pm.
__________________
Janet Waller City Clerk
Council Member Burgess, seconded by Council Member Cochran, made a motion to approve the City Council Minutes of April 7, 2021. Alderman Coughlin, Page, Reed, Stuart, Burgess and Cochran voting aye and 0 nays.